Privacy Policy
Last updated 13 November 2026
Privacy notice for candidates, advisors, client contacts and visitors to this website.
Who we are
Keylam Ltd (company number 16484062), Gwynfa, 3 Boverton Road, Llantwit Major, CF61 1XZ. We are the controller of your personal data and are registered with the Information Commissioner's Office, registration number ZB999688. Contact - mark@keylamsafety.com or 07808 527971.
What we collect
Candidates and advisors - your name and contact details, CV, work history, qualifications, cards and training records, identity and right to work documents, your company details, insurance certificates and bank details if we engage you, timesheets, invoices and payment records, notes of interviews, references and feedback from clients. Client contacts - your name, job title, employer and contact details, and our correspondence with you. We get this from you, from job boards and professional networking sites where you have made your details available, from referees you name, and from clients.
Why we use it and our lawful basis
To find you work and put you forward for roles - our legitimate interest in running a recruitment business, and yours in finding work. We ask you before we send your CV to any client. To enter into and carry out a contract with you or your company - contract. To check right to work and qualifications, pay you, and meet tax, recruitment and health and safety rules - legal obligation and legitimate interests. To keep in touch about suitable roles - legitimate interests. You can ask us to stop at any time. To deal with clients and suppliers - legitimate interests and contract. We do not make decisions about you by automated means.
Who we share it with
Clients, and where needed the site owner or principal contractor, for roles you have agreed to be put forward for. Your CV is first sent with contact details removed. Our accountant, bank and payment providers, and the companies that provide our email, file storage and e-signing. HM Revenue and Customs and other authorities where the law requires. We do not sell your data. Some of our IT providers may store data outside the UK. Where they do, it is protected by safeguards approved under UK data protection law.
How long we keep it
If we do not place you, we keep your details for 24 months from our last contact. If we do, we keep contract, payment and tax records for 6 years. Full details are in our Data Retention Policy, available on request.
Your rights
You can ask to see your data, have it corrected or deleted, object to or restrict our use of it, have it transferred, and withdraw any consent you have given. To do any of these, contact mark@keylamsafety.com. We reply within one month.
Complaints
If you are unhappy with how we have handled your data, please tell us first at mark@keylamsafety.com so we can put it right. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Cookies
This website uses a small number of cookies. Essential cookies make the site work. With your permission we also use analytics cookies to see how many people visit and which pages they read. You can accept or decline analytics cookies in the banner when you first visit, and you can clear cookies in your browser at any time.